Tag Archives: To Do List

Only Child plows through overwhelm

Teddy keeping track of time

That little fellow sitting on the clock is going to continue to show up in at least some of my blog posts until I get a better handle on this time thing. But despite all the crap coming from outside, I have made some progress. In another post I’ll go into all the problems that have been shoved my way since last week. The ones I don’t cause but have to deal with the fallout for. No doubt more will zoom in before that.

I finally figured out how to tackle and get somewhere with clearing out all the paperwork in my office. And if you think my desk is piled with random paper scattered everywhere, uh, uh, no. What gets put on the desk while I work usually gets put away at the end of my work day. Ditto any filing that lands in the tray on top of the file cabinet. There is, however, a small metal rack on  my desk by the printer and some of that still needs clearing. But last Sunday I managed to sort out the papers that were lying under my daytimer, also beside the printer, and tackled some of the stuff in envelopes in that rack. Until I got down to the bits of paper, envelopes and the like that have addresses on them that need to be put in my address book. I know there is Outlook and the like online, but having tried some of that, unless it is email addresses and a list of family addresses and phone numbers, I prefer old-fashioned address/phone book – the small kind. As for those big fat Bell telephone books (do they even print those anymore), unless I want to check out how to use some of the extras with my phone service, I don’t use those phone books. I do check people’s addresses and phone numbers, restaurants, etc. online, though, plus search for items I need to buy (like humidifier filters) before I head out the door. And yes, I do by some online. But some items I just like to eyeball in person or with clothes, especially shoes, try on first.

Anyway, while tackling the items on that wire rack, I hit some business cards and that got me started on sorting them out. I have almost a whole side drawer of my desk filled with old business cards; most in those folders with plastic inserts to hold the cards. Those went back over 10 years when I was doing a lot of networking for my business. My “business” is much different now. I’m not into networking with small businesses per say. Besides the age of the cards (and some sticking to the plastic insert), what struck me is the ambiguity of the information on the cards. Yes, there was a person’s, name, phone number, email address and website. But their business names in 90 per cent of the case were so vague, you couldn’t figure out what they were doing. And no clear tagline to state what they do.

My business cards (designed by my son) read on one side:

To the right of my photo (see head shot near the top of my blog itself. It’s my brand photo that follows me around online):

Sharon A. Crawford

Writer/Editor/Instructor

We make words sparkle.

And my phone no.,  city and country, website and email address.

Other side features the front covers of my two latest Beyond mystery series Beyond Blood and Beyond Faith with above and below that:

Author of the Beyond mystery series

Published by Blue Denim Press

and the publisher’s website URL

 

Clarity is important.

And clarity is something I am using to tackle streamlining my life – business and personal. That card and other paper sorting and purging took one and a quarter hours. I figure one and a half hours a weekend will get the job done eventually and in a steady way.

Meantime, I came across a fabulous website that has all sorts of articles on reining in what you do. It is geared more towards business but there is some personal included. For example, one article states it isn’t a good idea to use separate calendars for business and personal because you could over book yourself. I already was following that. My “daytimer” has one page for each day and I draw a line (with a ruler) down the middle. At the top of one I put “Biz “and at the top of the other I put “Personal”.

One thing this article also said was a big reason people get overwhelmed with their day and just don’t get things done is they put first what others want them to do and put themselves last. The article says to do the latter. I agree, although if you have work deadlines you need to consider them. However, I am finding that some of the things I do for others, like workshop and course development and outlining, book promo (often for some of us authors together) I really like doing. So putting that first is like putting something I am doing for me first.

But that’s a whole other topic.

Here is the page with the article.

If you Google “fast company and scheduling” you’ll get a whole list of links to their other other articles.

As that egg commercial says, “get cracking.”

Cheers.

Sharon

Cover of Beyond Faith on back of my biz card

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Filed under Beyond Blood, Beyond Faith, Life Balance, Life demands, Prioritizing, Sharon A. Crawford, Time management, to do list

Only Child says it’s back to school and business

Only Child on the patio of her backyard garden

Only Child on the patio of her backyard garden

The summer holidays are over and that makes me feel sad. Yes, I know there will be summer weather for at least another month, month and a half, but with school and work, there is a shift in the day. When I took a walk earlier this morning, the park I passed by was completely empty of people. Then from the school next to the park came a loudspeaker telling teachers and students to meet in the cafetorium – probably for classroom orientation.

I remember those days – the excitement and trepidation of returning to school – grade school it was internally smelling the pencils and books (I know back in the grey ages when we were spared all this digital business) and in high school some trepidation about new classes and new teachers. The latter with good reason. In the auditorium for grade 10 I found out that the typing classes I and many others had signed up for as an option were cancelled for us and we were stuck with cooking and sewing. Most of us didn’t like the cooking teacher and the sewing teacher was well, okay. But I needed to learn to type and I could learn cooking and sewing from my mother.

Fast forward to way too many years and I am being crowded by the “to-do” list – both mental and written. The writing, editing, writing instruction, book promo and the like do create some problems and it can get hectic, but this is what I love to do. Extra house repairs, including getting an eavestrough (yes, one eavestrough) repaired or replaced is now back on the agenda. In early spring I started getting quotes but became discouraged when one of the contractors came to my door to take a looksee and give a quote and the first thing he said was “I’m 72 and I don’t climb up on roofs.” Well, send somebody who does. His quote was way up there for just one eavestrough replacement. I was also discouraged by some eavestrough contractors who won’t replace just one eavestrough. I also had to get some trees hanging over my roof pruned way back as well as the recovering juniper trimmed back so I was also getting quotes from arborists.

Overkill in work to be done. And as my limited finances wouldn’t handle both, it was the trees that won out.  Now I’m focusing on the eavestrough with the hopes that it will get done by mid-October and I can afford it. Yes, I know, should have had quotes during the summer, but I was busy with the garden (by choice – something I love), editing and writing clients (ditto), getting other stuff outside and inside fixed, and dealing with trying to get the money I was owed. One client, in particular screwed up with half of the payment and the other was the government payments to us seniors that start up again after we file our taxes. Well the Notice of Assessment came back in pretty good time but the other – let’s just say the government took a month to get back into the swing of paying. Which was about a month better than that one errant client.

So, it’s back to the eavestrough business and other fall stuff like checking my heating protection plan renewal and booking a furnace cleaning. But also my garden – lots of vegetables and herbs to bring in and eat and process – just started collecting some of the oregano and drying it in the dehydrator. And of course my writing and editing and the writing groups I belong to starting up again.

Cheers.

Sharon

Only Child Writes

Sharon wearing her grade 10 school sewing project

Only Child wearing her grade 10 school sewing project

 

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Filed under 1950s, 1960s, finances, Home and Garden, Life Balance, Life demands, Only child, September, to do list

Only Child will get her sleep

Only Child in her office – getting down to business with work and sleep.

My mind has turned to mush. I forget where I put things; I forget to do things; things get mixed up, and some things go and stay missing.

Am I losing my mind?

Maybe?

Is it Alzheimer’s?

Probably not.

My immune system is also down and I have a low-level cold (at this point). And I’ve been getting to bed too late (or too early if you figure the time after midnight in a.m.). So, it’s sleep deprivation. Because I have not been carousing all over town until the wee hours of the morning, that’s not it. The root cause of all this is doing too much – a lot of that I blame on being the only person here who has to do and/or organize everything. Can’t do anything about that now (no time and no money) but there is something I can and will do.

TAKE BACK MY SLEEP TIME.

Studies show that sleep deprivation affects both physical health and mental health, particularly cognitive performance. Your short-term memory and even your long-term memory can take a nosedive and your decision-making abilities can go out the window. According to a study, Sleep Deprivation: Impact on Cognitive Performance by Paula Alhola and Paivi Polo-Kantola (Neuropsychiatric Disease and Treatment, 2007), not getting sufficient zzz’s regularly can impair lots more, including your mood. See http://www.ncbi.nlm.nih.gov/pmc/articles/PMC265629 for the long list of sleep deprivation effects and the references to corresponding studies. It’s enough to make you want to crawl under the covers and never come out.

I’m not going that far but some things got to go or at least slow down. Consider last week where (among other things) I did/had to deal with the following:

  1. My handyman finally showing up – on a work day. It interfered with my work time and because he was one and a quarter hour late, not everything got done. I forgive myself for being really grumpy then. He deserved it (if you remember from previous posts he had cancelled a Saturday appointment).
  2. Juggling client work and meetings (in person) and via email and phone with new clients (not complaining here. I need and like the work. I’m taking it in the context of what else was happening).
  3. Trying to do end-of-season garden cleanup plus protect vulnerable plants from cold weather/frost with our yo-yo weather (that is the nature of gardening, but again I’m taking it in context with everything else).
  4. Doing readings from my book, including out-of-town (this I like doing), attending all day workshops on Saturday (my East End Writers’ Group sponsored it so I had to be there even though I felt sick).
  5. Plus the regular daily stuff – cooking and cleaning up (although I cook extra on weekends and leave what little “big” cleaning jobs I do until weekends).
  6. Etc., etc., etc.

That’s only part of it. Not getting done was phoning friends as promised, more clearing out of my office (I did do some so I have room for new client files). This week started out with a malfunctioning CD/DVD drive in my desktop computer so my computer tech was just here this morning. The drive wasn’t dead yet but something in it was loose so it was headed to the DVD/CD drive cemetery. My techie replaced it and then I found out his rates went up – but he gave me a discount because I didn’t know and he wasn’t here for a full hour. So, I gave him a post-dated cheque because like most freelancers I’m waiting for another cheque to come in. I also have a whopping house insurance premium (over $1,000 for the next year) due the beginning of next week.

Seems no matter what you do you can’t crawl out from under it.

Except for my sleep deprivation. I’m determined to get at least my required seven and a quarter hours of sleep each night. So, I have to get strict and maybe even a little nasty. My plan?

Put myself first.

Say “no” to many things including some social and business events, particularly where it involves me helping someone else. I’m doing too much of that (mainly in the business end) and spreading myself too thin.

Delete more email – some without first reading the email – just go by the subject and the sender. I don’t mean obvious spam. I’m doing some of this but I will up it.

Stick more to my daily schedule – I do daily schedules but don’t always follow them – now it will be to-the-letter barring extreme unforeseen circumstances. This means clients will have to get in line to get their work done if they want it done properly.

Don’t beat myself if I don’t have time to return friends’ and business phone calls and emails. I will get to it – when I have time.

Don’t get sidetracked by other things – especially those that don’t really interest me and/or aren’t pertinent.

Pace myself in what I do.

Take breaks and leisure time.

And get enough sleep.

Excuse me while I go to the next item on today’s “to do” list.

Cheers.

Sharon A. Crawford

Only Child Writes

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Filed under Aloneness, Balance, Cognitive disorders, Gardening, Goals, Health, Lists, No, Overwhelm, Prioritizing, Sharon A. Crawford, Sleep deprivation, Stress, to do list