Category Archives: Time management

Only Child plows through overwhelm

Teddy keeping track of time

That little fellow sitting on the clock is going to continue to show up in at least some of my blog posts until I get a better handle on this time thing. But despite all the crap coming from outside, I have made some progress. In another post I’ll go into all the problems that have been shoved my way since last week. The ones I don’t cause but have to deal with the fallout for. No doubt more will zoom in before that.

I finally figured out how to tackle and get somewhere with clearing out all the paperwork in my office. And if you think my desk is piled with random paper scattered everywhere, uh, uh, no. What gets put on the desk while I work usually gets put away at the end of my work day. Ditto any filing that lands in the tray on top of the file cabinet. There is, however, a small metal rack on  my desk by the printer and some of that still needs clearing. But last Sunday I managed to sort out the papers that were lying under my daytimer, also beside the printer, and tackled some of the stuff in envelopes in that rack. Until I got down to the bits of paper, envelopes and the like that have addresses on them that need to be put in my address book. I know there is Outlook and the like online, but having tried some of that, unless it is email addresses and a list of family addresses and phone numbers, I prefer old-fashioned address/phone book – the small kind. As for those big fat Bell telephone books (do they even print those anymore), unless I want to check out how to use some of the extras with my phone service, I don’t use those phone books. I do check people’s addresses and phone numbers, restaurants, etc. online, though, plus search for items I need to buy (like humidifier filters) before I head out the door. And yes, I do by some online. But some items I just like to eyeball in person or with clothes, especially shoes, try on first.

Anyway, while tackling the items on that wire rack, I hit some business cards and that got me started on sorting them out. I have almost a whole side drawer of my desk filled with old business cards; most in those folders with plastic inserts to hold the cards. Those went back over 10 years when I was doing a lot of networking for my business. My “business” is much different now. I’m not into networking with small businesses per say. Besides the age of the cards (and some sticking to the plastic insert), what struck me is the ambiguity of the information on the cards. Yes, there was a person’s, name, phone number, email address and website. But their business names in 90 per cent of the case were so vague, you couldn’t figure out what they were doing. And no clear tagline to state what they do.

My business cards (designed by my son) read on one side:

To the right of my photo (see head shot near the top of my blog itself. It’s my brand photo that follows me around online):

Sharon A. Crawford


We make words sparkle.

And my phone no.,  city and country, website and email address.

Other side features the front covers of my two latest Beyond mystery series Beyond Blood and Beyond Faith with above and below that:

Author of the Beyond mystery series

Published by Blue Denim Press

and the publisher’s website URL


Clarity is important.

And clarity is something I am using to tackle streamlining my life – business and personal. That card and other paper sorting and purging took one and a quarter hours. I figure one and a half hours a weekend will get the job done eventually and in a steady way.

Meantime, I came across a fabulous website that has all sorts of articles on reining in what you do. It is geared more towards business but there is some personal included. For example, one article states it isn’t a good idea to use separate calendars for business and personal because you could over book yourself. I already was following that. My “daytimer” has one page for each day and I draw a line (with a ruler) down the middle. At the top of one I put “Biz “and at the top of the other I put “Personal”.

One thing this article also said was a big reason people get overwhelmed with their day and just don’t get things done is they put first what others want them to do and put themselves last. The article says to do the latter. I agree, although if you have work deadlines you need to consider them. However, I am finding that some of the things I do for others, like workshop and course development and outlining, book promo (often for some of us authors together) I really like doing. So putting that first is like putting something I am doing for me first.

But that’s a whole other topic.

Here is the page with the article.

If you Google “fast company and scheduling” you’ll get a whole list of links to their other other articles.

As that egg commercial says, “get cracking.”



Cover of Beyond Faith on back of my biz card


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Filed under Beyond Blood, Beyond Faith, Life Balance, Life demands, Prioritizing, Sharon A. Crawford, Time management, to do list

Only Child needs a time management boost

Only Child and her Dad on the veranda of house where she grew up.

My late father used to sit at the kitchen table and re-set his watch based on the wall clock above the table. At dinner time. It annoyed my mom no end. But Dad was timekeeper for CN Railways (then CNR), so what did Mom or I expect?

I’ve inherited Dad’s penchant for keeping track of time and the related getting things done. Dad may have been better at it than me, and I don’t think it has anything to do with keeping the watch regulated – at least for me.

Despite going through the annual goals, etc. list (including purging unnecessary tasks, etc.), I am still in a big stage of overwhelm and spending too much time doing what isn’t a priority for me. Lots more has to be deleted from what I do and lots more has to be shoved onto the back burner, some maybe indefinitely and then eventually scrapped when I can stop holding onto them and let them go.

And letting go of the guilt that goes with dumping things you do, and even people, from your life. The latter sounds harsh, but I have had to evaluate who in my life I need to well, dump. This includes the obvious people I don’t like and/or we have nothing in common.

But I also have to consider where our values don’t jive. For example, being a responsible person and keeping promises is very important to me. So is being decisive. Here, I’m talking about something as simple as two friends deciding to meet at a specific event at a specific time, and one waffles either about if she will get there as she has so much else to do – or promising she will meet there and then she never shows up and I don’t get a phone call about it.

This the modus operandi of one of my so-called friends. There was even another friend involved for one event. Friend No. 2 and I were to meet the irresponsible one at at the annual Zoomer’s Show. The two of us waited and waited outside the show area for ages and guess who never showed up. At least we were waiting inside.

Let’s face it – stuff happens beyond our control. High on the list are getting sick and bad weather. But these are exceptions.

Also on my list is something that is harder to deal with but is a big time waster – problems that come from outside me and yes,  outside my friends and my relationship. Problems from utilities, governments and insurance companies. In most cases, they have caused the problem but I’m stuck with trying to get it straightened out. I can’t exactly cancel using the utility, or not pay my taxes, etc. Unfortunately, these things take time, my time.

And I resent it.

So, I’m going through my goals and the like again and weeding out more.

My health depends on it.

And dealing with health issues is another time-waster. However,  I have taken the recourse of doing what I have to do for my health – but if it is beyond what normal healthy people do for their health, then I do it when it is convenient for me. At least that’s what I’ve been trying out the past few months. Yes, sometimes I forget the damn eye drops, but you know, if it was safe to put one type of eye drop (three prescriptions although two are together), right after the other instead of waiting five or 10 minutes for the second drop, it would help. I don’t have time to stand around for five or ten minutes, so I go on to something else.

Then, forgot to put in the damn eye drops.

And don’t get me into wasting a half day at the ophthalmologist’s – two and a half hours minimum  in the waiting room. I have politely spoken to her about it, even suggested she hire another ophthalmologist, but that didn’t sit too well with her.

Do any of you have any ideas on time management? How do you manage your time in your daily living?



Only Child Writes



Filed under Family and Friends, Health, Life Balance, Life demands, Only child, Prioritizing, Time management, Uncategorized

Only Child – Waiting for God(ot)

When I was a child (back in the 1950s and early 1960s – the grey ages) the family doctor made house calls. Made sense if you were too ill to go into the doctor’s office, but not yet emergency for the hospital. Today for the most part you have to sit around in the waiting room, waiting for God(ot), the doctor, to call you in. This waiting around business extends to (and more so) appointments with medical specialists of all ilk. You not only wait months to get an appointment. And God (the real God) forbid that you might have something serious that should be looked at right away.

Yesterday I had my twice-a-year warming a seat for close to two hours in my ophthalmologist’s office. The room was full, stuffy and it gave me a headache.

Some of the other patients  were waiting for God(ot) for a long time too. Some of us started to talk, comparing stories with each other. Two of them, after they finally got in, had to come back out and sit some more while their eye drops simmered so they could get the tests done.

I was lucky here – eye drops were put in to check the pressure behind my eyes. But no sitting around for that. In fact, my appointment wasn’t for a long time and the outcome was good – thanks to the triple prescriptions of eye drops in my left eye, that eye tied with my good right eye with a pressure of 16 – which is in the normal range. That’s good; otherwise the left eye could go blind.

My eye specialist is good at what she does. She is also friendly, helpful, and answers your questions,

So I plunged right in with the waiting room syndrome.

“Maybe you need a partner here,” I said.

She wasn’t offended. She explained that basically it was easier said than done. Any doctor could open his or her own office and make more money than she could pay them. She also seemed to go off on a tangent with the issue of doctors always want and need their residency time in hospitals. Not sure if she meant all categories of doctors. And the Ontario government needs to make changes in the system to allow more ophthalmologists to practice in Ontario, Canada, she added.

Passing the buck?

She may be working within a not-so-good system. But I think her office administration needs an overhaul. The secretary is just booking in too many people each day. I did talk to her a bit when I came in and asked about how long I would have to wait. Then she got into depending on how long they are in the doctor’s office, if any emergency people come in.

All that does have to be considered. But shouldn’t that be factored in when booking people’s appointments?

Or maybe the good doctor will have to do like my regular eye doctor – the optometrist does. He works part of the day on Saturdays.

And maybe the secretary is pacing the appointments better. None of us there booking our six months in the future appointments could get one before May 2018. That’s eight months, not six months, from now.

This is just one example of waiting for God(ot). Specialists for arthritis, cancer, heart have the same situation.

Who and what are to blame?

What do you think?

What is your personal waiting experience with your family doctor and any medical  specialist you have had to go to?



Only Child Writes

And in case you wonder, I’m only posting to this Only Child Writes blog every two weeks. Still on Tuesdays. Because I  have another mystery novel in my Beyond series coming out this October – Beyond Faith – and all the promotion for that takes a lot of time. But you can check out my author blog which talks about that and fiction writing. I post to it every Thursday. Here’s the Sharon A. Crawford author blog.

It also give you a peek at the cover.


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Filed under 1950s, 1960s, God, Health, Life demands, Only child, Time management

Only Child on stealing my time and line

Not really my landline. Mine is the touch kind.

Over the weekend I had my phone and Internet connection stolen. I say stolen because the  utility company techie who came to fix it found the cable had been cut, probably by vandals and the same thing happened in another nearby area of Toronto. He put in an order for the guys who fix the cable to come but said he didn’t know when but within 48 hours.

Not good enough, especially as I don’t have a cell phone (can’t afford one right now – more on why in a future post). I made two trips to my friend and neighbour Ev across the street to use her land line to call Bell, the utility company. I needed the exact status on my phone repair this second trip. But before I made it to her place I was called over by Jan down the street. Ev was there. Jan said the line went dead around 9 p.m. Friday evening (this was now late Saturday morning) in the middle of a call she was making. She had to borrow another neighbour’s cell to call it in to Bell. Unlike me, who got a customer service rep in tech support almost right away, she was on hold for an hour and a half. And the neighbour needed his phone because he was going away for the weekend. Because it was late Friday evening Bell wouldn’t even book a techie to come.

So, we had three seniors with no cell phone and Ev’s line working only because she was across the street and on another feed.

What’s wrong with this picture?

So, back to Ev’s and this time I put on my consumer advocate cum former journalist hat(s). Calling  Bell was not straighforward either as their Toronto lines kept giving me the message “this number is no longer in service.” Huh? That’s the number on my current phone bill. I had to call the Television section, tech support to get the 800 number to call for the phone and Internet. And yes I got through then. But the customer service person had no idea why the Toronto line didn’t work and did check – nada.

However, I can’t complain about the help from customer service – especially after I pulled the senior’s card – seniors living on this street and we don’t all have cell phones. The guy couldn’t get the cable techs to come any sooner (the recorded message had said the service would be restored no later than Monday at 10 p.m. which was NOT acceptable) and it would probably be sometime Monday because the techie who fixes cables in my area is off for the weekend.

What’s wrong with this picture?

I continued to push for a solution, hitting on the senior angle and no cell phones (both true) and after doing some checking the customer service guy was able to arrange for temporary complimentary cell phones to come Sunday for Jan and I – and there was a record of her call Friday night so I got her ticket number as well as mine.

We didn’t get our cell phones but the service was back by 1.30 p.m. on Sunday. Guess advocating for us seniors helped. And if they had to get the cable repair guy in to work on a weekend, too bad. They need more than one for each area of Toronto and they should be on call, even on a rotating basis.

But the time it stole. Jan was more upset than I, although if it had happened on a weekday when I need the Internet to work, I would have been more upset. The situation did give me a chance to visit with a couple of neighbour friends. Jan and I talked at her place for a couple of hours when I returned there to let her know what Bell were doing and gave her her ticket number.

Now I’m back on track, sort of. Still wrestling with time stealers and putting my foot etc. down. I have made a list of what is important to me to be doing right now and for the near future – just the subject/topic or whatever. In no particular order they are family and friends, work (including clients and my new mystery novel Beyond Faith coming out this fall – anything with the latter, house (including grocery shopping and basic cleaning)  garden, cooking, health, reading, walking and some TV for relaxation.

Anything else is out the window and that includes volunteer stuff (excluding facilitating my East End Writers’ Group writing critique meeting tomorrow evening). Out the window are other volunteer stuff, especially when others in the groups (not EEWG) bug me with questions that they can’t even keep to one email. Out the window are requests to help other writers figure out how to do their business – especially when they are on writing and editing listserves and could get info from many people there. Out the window is anything more than the basic housework and there better not be any repairs – emergency or other – that can’t wait.

Now, let’s hope I can keep to this.



Only Child Writes

What happened to Only Child’s phone line

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Filed under Help and Support, Helping Others, Seniors, Time management, Uility Disruptions and Vandalism, Uncategorized

Only Child says overwhelm causes forgetfulness

The look of Only Child in overwhelm

For just over a week I lived in overwhelm. I knew I had too much on my plate and started a “program” featuring the three D’s – do, delay and dump. The idea was to decide what was  most important in my life, what wasn’t important, and what was stealing my time. And as I found out stealing my mind. The number of items that disappeared in my personal black hole increased. Some have surfaced; some have not. It reminds me a bit of when my mother, when in her late 50’s she took bacon instead of steak out of the freezer for our supper. I, then in my late teens discovered the mistake long before the meat had thawed. Not exactly losing or misplacing items, but close.

My mother was having a hard time dealing with living life without my dad who had died a few years earlier and her escalating arthritis. So she had loss, grief and health. Money was not an issue

My misplaced items signify more and some are different. For example, I wanted to wear a specific sleeveless black T-shirt which I had owned for many years. But I couldn’t find where it should be or where it shouldn’t be and I looked several times both in artificiahav


Yet I was 99 per cent sure I hadn’t at any time put it in the used clothing for the Diabetes Association bag. Ever.

Something strange was going on here.

It wasn’t until I returned home after a shopping expedition to buy a replacement T-shirt ( and didn’t find anything suitable) that I found the missing T-shirt. I was still furious about it being yet another item gone missing that I meticulously checked all the places again. And I found it in one of the places where it should be, i.e., the drawer where I put items that I’ve worn once or twice but they still don’t need to be washed.

I’m sure all the fuss about finding that T-shirt has something to do with wearing something I am familiar with, especially when you consider the chaotic unpredictable world we live in.

A few other items still remain lost in inner space. One is corn cushions for the soles of my “bad” feet. I know I bought two packages at the Rexall store – two because that is the only drugstore that seems to carry the padded ones and I don’t live close to a Rexall Drug Store. I paid for two and I know that the two packages came home and that I put them in the drawer where I keep all my bad feet paraphernalia. That burns up more than my feet because it costs me, as does all the health crap I have to buy or get done for my health. But that’s a topic for another blog post.

The funniest one is when my son was helping me remotely with transferring library books in e-pub once downloaded from my computer to my Kobo. Yes, I had the Kobo all right. But I couldn’t find the short cable that connects the Kobo to my computer. I told my son that I had the charger (I finally ordered one that you can plug in your Kobo to recharge it without turning on your computer) and the cable in it, but couldn’t find the cable for the Kobo to connect it to the computer. All this while I was frantically checking through desk drawers.

“That is the cable,” my son said. At least he didn’t laugh.

I knew the cause right away for forgetting that the charger did not come with a cable.

All the while my son and I were doing the computer remote fixing, I felt like I was coasting – almost like my voice, my body and my mind were separated.

And that is the way I had been feeling for a week and a half before trying to get too many things done to meet too many deadlines, and deal with weather and possible water in the basement and one of my many health issues acting up.

Immediately after Martin and I got off the phone I started to tidy up some of my office – my desktop and the few files needed to be put away.

That only brought on more forgetfulness, misplacement of items, and anger and frustration. I couldn’t seem to find the bills I knew I had paid at the beginning of the month. Finally found them in my Problems to be Solved folder. They  weren’t the problem – they had been paid. But I discovered in my bills to be paid was an unpaid phone and Internet bill for this month.

I am never late paying that bill but the utility company moving the date due up five days didn’t help with my memory.

The problem was twofold – I had too much on my plate to do so didn’t do some of the things I regularly do – i.e. keep a budget up to date including keeping track of bills that need to be paid and paying them on time. Of course I paid the bill online right away and through my account let the utility know I had just paid it and where, so I have a numbered receipt now.

But when I did that and when I looked at my now tidy corner of the office where I work, I felt better.

Next day, which was yesterday – Monday, I still started out sluggish and feeling overwhelmed. But I was determined to plow through as much of my “to do” list for the day as I could. When I did and saw what I had accomplished, I felt even better.

Maybe taking the time to do some gardening and going for a short walk had something to do with it.

But there are still things to rein in – like email. I have to get off some of these meet-up things I’ll never go to and some of the writing groups and other interest-related stuff that just takes up my time. I need to delete some of what I do (and one I thought I had came back today and I have to deal with it. This is one where the people in charge weren’t clear about what had to be done and I’m not the only one confused here).

And then there is all the crap I have to do for my health and when I have to do it. Yes, I’m reining in that too. Doing what I have to but where I can, when I can. Not dropping everything else to spend a lot of time doing this and that. If I forget to do something for my health once, so be it.

It is like I told my friend Maggie when I finally had time to call her early Sunday evening. “I don’t even have time to call my friends.” Now, that’s sad and unacceptable.

So is not getting enough sleep at night. But the last two nights I’ve had no problem falling asleep. It’s just that I wake up two to three hours before the alarm goes off and have trouble getting  back to sleep. Or don’t get back to sleep.

The weird thing is that happened Sunday night into too early Monday morning. And Monday – yesterday – is the day I got some of my equilibrium returned. Go figure.


Only Child Writes


How Only Child wants to be and feel








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Filed under Burnout, Health, Life Balance, Life demands, Memory loss, Stress, Time management, Uncategorized

Only Child gets those life irritations out of the way

Only child in her home

Only child in her home

Sometimes just listing the 10 or 12 things that irritate you the most can help you get going into what to focus on (or not) in 2017. As I often do, I took this process backwards – did my focus and goals first. But I do have a category box for What I don’t like doing/What I don’t need to do.

So, loosely based on that,  (or some of the flip side of my goals) and just what I’ve observed in the world the past year, here in no particular order is my dirty dozen:

  1. Friends who phone and don’t leave a message. How am I supposed to know they called when I was out or otherwise not available?
  2. Telemarketers and the like who leave a voice mail message.
  3. Rain in the winter – heavy or otherwise and heavy rain, heavy winds any other time as well.
  4. Winter
  5. Unforeseeable house and property problems such as water getting in the basement from no. 3 above or for any reason.
  6. Consumer service and utility screw-ups.
  7. Family, friends and yes, me too, getting sick, especially with something serious.
  8. Public transit problems.
  9. Leaders of countries who are dictators (that’s the leaders, not the country here).
  10. Rude pushy people.
  11. Not getting enough sleep.
  12. Going crazy trying to manage my time.

That’s the tip of the iceberg. But I do love many things like gardening, writing and reading. Another blog post will go into some of that.

What are your pet peeves – what irritates you a lot?

May your 2017 be happier, brighter and more focused than 2016.

Good riddance to 2016.



Only Child Writes


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Filed under Civility, Extreme Weather, Leaky Basements, Life demands, Lists, Only child, Public Transit, Rain and wind storm, Sleep deprivation, Time management, Weather

Only Child deals with doing too much

Sharon CLB mid 1990sSometimes we bite off more than we can chew in all that we do. It is a life variation of the old eating too much axiom that my late mother used to say – your eyes are bigger than your stomach.

This time, my eyes and my mind too, are presuming I can do much more than is realistic. So, I’ve been slowly pruning and putting in pending some of what I do. Lately, I have been doing this with my business.

I am a writer, editor and writing instructor and as such there are specific things they encompass and specifics I wouldn’t touch with anything. Having said that, I am still trying for gigs, particularly in the instructor and presentation area. But I am cancelling going to a few business meetings and not taking on some new work. So, the tally right now is:

Cancelled one business meeting for sure this week but presented via email some suggestions within the topics on the agenda.

Went to one writing organization Christmas party (this is fun too) last evening,  but not the other one on the same evening. Having gone to both a few years back when both also occurred the same evening – never again.

Am being approached for editing work from potential new clients and I am grateful for that. But I will be meeting with only one of them in the New Year as what she wants is what I do. She is also connected to me on Linked In and Goodreads. The other one emailed me out of the blue and I am not sure where he got my name from. I don’t think my website because it lists very clearly what I will do in writing, editing and teaching and what he is asking for is not there. And I double-checked my website just to be sure. I do not ghost write or rewrite somebody else’s story, somebody else’s manuscript. I do copy editing, manuscript evaluation and one-on-one writing tutoring in person or by Skype. So I will email him back with a polite refusal and send him to the Editors Canada website to find an editor who will do what he wants and needs.

I do have current clients and it is important to do their work.

So, if you are living your life in overwhelm – business or personal or both – remember  my mother’s axiom – your eyes are bigger than your stomach.

Otherwise you might bite off more than you can chew.

And that’s enough of cliches from me.



Only Child Writes

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Filed under Gratitude, Life Balance, Life demands, Mother, Only child, Sharon A. Crawford, Time management, to do list